Increase Your Productivity
We usually start the day with various expectations regarding our accomplishments at the end of the day. Most people make plans, keep a schedule, and monitor progress, but they still feel unsatisfied. Let’s see how you can increase your productivity using the following methods;
Small tasks usually tempt people to handle them simultaneously. You should focus on one project at a time because multitasking overwhelms our minds and triggers fatigue quickly. Studies and personal experiences suggest that tackling one task at a time saves time. You can accomplish many things without combining, unlike multitasking which limits your production to specific tasks.
Consider a situation where you should take phone calls, make presentations, and it is already lunchtime. Most people tend to ask for lunch and then continue to pick calls while developing presentations. The best approach would be to take one task at a time. Either you go out and have lunch, answer the phones, and make a presentation or vice versa. Combining the three jobs will lead to mistakes.
Set SMART Goals
Specific, measurable, Attainable/Achievable, Realistic/relevant, and Time-bound goals yield more production than random plans. Let your intentions be understandable and set deadlines. It can be stressful to watch days pass without accomplishing what we set out to do. However, you can learn to discipline yourself and create achievable goals that make sense and have an expiry date.
It is pointless to not you will have a car next month yet you have no source of income or a parking space. The same case applies to own a business or starting big projects. You can improve productivity by simply setting SMART goals and sticking to them despite influences.
Take Regular Breaks
We all have limits that people should not ignore. At times, our tasks are so demanding such that we cannot afford to take a break. However, detaching our minds allows us to accomplish more than expected. You should rest in between jobs and if possible take a nap, a walk, or go to the rooftop for fresh air.
Studies show that regular recovery moments keep people less tired. They provide you with enough fuel to complete assigned tasks and have extra time to accomplish more. You should also spend less time at your desk because a change of scenery renews your thoughts and energy.
According to research, our brains and body respond well to proper rest. Working throughout can compromise your ability to produce the expected results as well as your performance. Note that, scheduled breaks yield positive results compared to random ones.
Small interruptions may seem less influential, but they have a significant impact on your productivity. Each time your phone rings or buzzes from a social media notification, your focus and concentration become blurry for a moment. Recovering from a distraction, whether minor or major, takes time. Therefore, you should consider silencing your mobile or redirecting your calls. Turning the device off is also crucial during special procedures.
Your attention is an essential concept during tasks. Otherwise, you will end up with faulty or inconclusive results. Ensure your notification tab is offline especially if you have a computer. Your entire productivity depends on how much time you spend on assigned tasks than personal matters (unless it is an emergency). Remember that every distraction costs you time as well as money.
Have Flexible Expectations
As a factor of production, flexibility allows you to incorporate new opportunities into your plans. We usually create structures that lead you from one point to another, but when circumstances change, we get forced to other routes. It would be unwise to ignore the fact that adjustments will not occur hence the need for flexibility. People tend to watch their dreams wash away because they have significant and unattainable expectations (all factors considered).
Invest in something you can afford to lose and still keep moving forward. Note that, failure is part of every success; the more you learn, the higher your chances rise. You can improve your production capacity by having flexible as well as valuable expectations. They allow you to adjust and adopt new paths quickly.
Interact and Share Your Work
Try to seek other people’s opinions. Different ideas tend to direct you in the right direction and secure quality production. Individually, you become limited to specific points and layout, but external feedback offers vast options. A one-person operation takes more time to accomplish than a team sharing ideas.
You should consider interacting with your colleagues and friends. Talk about what you are working on with them and listen actively. Even a social gathering with strangers can be productive especially if the event relates to your task or study field.
Don’t Rely On Perfection
Perfection is an art that no one can afford to dwell on because it’s time-consuming and unattainable. Focus on completing your work to the best of your abilities and move on. You can always adjust later. The most successful people understand that a finished project is valuable than an incomplete one. Remember that nothing is perfect and any illusion you have should become eliminated. Perfection is not the answer to creating a quality production. It is a distraction and a time-consuming yet fruitless journey.
Adapt the Two-Minute Rule
You should not leave small time-sensitive tasks for later. Even the most recognized entrepreneurs recognize the benefit of utilizing small windows of opportunity. If you come across something achievable within two minutes, finish it immediately like organizing a team, responding to a marketing call, assigning projects, updating company schedules, etc. Small tasks are more manageable immediately after identification than keeping them at bay. Use the two-minute rule to increase productivity and do not forget to take breaks.
The above ways allow people to improve productivity as well as performance. By avoiding multitasking, you create enough time to complete assigned projects and handing others in between. Setting SMART goals also yield maximum production, especially with discipline. You should also take regular breaks, minimize your expectations and distractions where necessary. Learn to talk about your work with others and do not invest in perfecting a task.
Thank you for your time, we would like to know your view, and if you have any question feel free to ask in the comment box below and I will get back to you as soon as possible. Wish you the very best!